Privacy Policy
SwiftyMail ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our services.
Google OAuth Compliance
This privacy policy specifically addresses our use of Google OAuth services and sensitive scopes, including email sending capabilities on behalf of users. Please follow all Google's Email sender guidelines.
Information We Collect
Google Account Information
- Basic profile information (name, email address, profile picture)
- Google account ID for authentication purposes
Gmail Access (Sensitive Scope)
- Access to send emails on your behalf through Gmail. We only send emails you explicitly compose and authorize through our interface.
- Email sending activity is logged for delivery confirmation only.
- You may only send emails to recipients who have explicitly consented to receive communication from you
Application Usage Data
- App usage patterns and feature interactions
- Error logs and performance metrics for app improvement
AI-Generated Content Usage
- When you use our AI email template feature, your prompts and generated content are processed to provide the service
- AI-generated email templates are created based on your inputs and are not stored permanently
- You maintain full control over reviewing and editing AI-generated content before sending
Overview:
- User-Provided Data: When you use SwiftyMail, you may upload email lists (.txt), subjects, and message bodies to send personalized emails only to recipients who have explicitly consented to receive communication from you
- Google User Data: With your permission, we may access your Google account information (e.g., email address, Gmail API access tokens) to send emails on your behalf.
- We don't store any information about the contents of your email.
- We request only the minimum Google account permissions necessary for SwiftyMail's email sending functionality. We do not request access to read your existing emails, contacts, or other Gmail data beyond what's necessary to send emails on your behalf.
How We Use Your Information
Primary Use Cases
- Authenticate your identity and provide secure access to the application
- Send emails on your behalf as explicitly requested by you within the application
- Personalize your experience and remember your preferences
- Provide customer support and respond to your inquiries
Google User Data Limited Use Disclosure
SwiftyMail's use of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements. This means:
- We do not use Google user data for serving advertising
- We request only the minimum Google account permissions necessary for SwiftyMail's email sending functionality.
- We do not transfer Google user data to others unless necessary to provide or improve user-facing features, or comply with applicable law
- Provide customer support and respond to your inquiries
Email Sending Scope
We only send emails through your Gmail account when you explicitly initiate this action within our application. We do not send unsolicited emails or use your account for marketing purposes.
Data Sharing and Disclosure
We Do NOT Sell Your Data
We never sell, rent, or trade your personal information to third parties for marketing or commercial purposes.
Limited Sharing Circumstances
We may share your information only in these specific circumstances:
- With your explicit consent for specific integrations or features
- When required by law or legal process
Data Security
We implement industry-standard security measures to protect your personal information:
- Encrypted data transmission using HTTPS/TLS
- Secure OAuth 2.0 authentication with Google
- Regular security audits and updates
- Limited access controls for team members
Data Retention
We retain your personal information only as long as necessary for the purposes outlined in this policy:
- Account information: Retained while your account is active and for 90 days after deletion
- Gmail access tokens: Automatically expire and are refreshed as needed
Your Rights and Choices
You have the following rights regarding your personal information:
Access & Portability
- Request copies of your data
- Export your information
Control & Deletion
- Revoke Google OAuth permissions
- Delete your account and data
Revoking Google Access
You can revoke our app's access to your Google account at any time by visiting your Google Account permissions page.
Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we make changes, we will:
- Update the "Last updated" date at the top of this policy
- Notify you via email if changes are significant
- Provide notice within the application
Your continued use of the application after changes become effective constitutes acceptance of the updated policy.